Administrative Specialist CL2 for Architecture and Education Programs – 1457

Statement of Job:

UMA transforms the lives of students of every age and background across the State of Maine and beyond through access to high-quality distance and on-site education, excellence in student support, civic engagement, and professional and liberal arts programs.

UMA is the third-largest public university in Maine. In addition to its main campus in the state’s capital, UMA also serves students at its campus in Bangor (UMA Bangor) and through UMA Centers around the state. With its multiple locations and long-term expertise in online and distance learning, UMA is generally considered the university of choice for Mainers of all ages who want to attend college without uprooting their lives.

The University of Maine at Augusta is seeking applicants for the position of Administrative Specialist CL2 to support the Architecture and Education Programs. This is a full-time regular position (40 hours per week, 5 days a week). Normal daily work hours are Monday-Friday, 8-4:30pm, with occasional evenings and/or weekends. Work time is divided in a 60/40 split to support the two programs. This position pays $18.86 an hour, or applicable transfer rate.

Responsibilities:

• Handle written and verbal communications with various stakeholders, such as other staff, students, and community members, and assist with questions
• Plan and coordinate events and meetings
• Note-take at meetings
• Process financial transactions, such as stipends, checks, and other forms of payment
• Order materials and supplies
• Prepare and organize student forms, contracts, and other documents
• Collaborate with appropriate college staff in tracking program budgets and monitoring expenditures
• Assist in the planning and organization of the Architecture travel course, including assisting with expense and travel reimbursements
• Support the Architecture Program’s social media
• Provide tours of the Architecture classroom spaces to potential students
• Support the student teaching and field experience placement process in the Education Program through various administrative activities
• Collaborate with program coordinators on tasks and projects
• Support other administrative tasks in both programs
• Collaborate with various departments and individuals at UMA on tasks related to both programs
• Perform other duties as assigned by the supervisor of this position and the Dean of the College of Arts and Sciences

This position reports to the Academic Administrative Coordinator.

A full position description can be found online here. 

Work schedule:  Monday through Friday, 8:00 AM – 4:30 PM.  Occasional weekend or evening hours may be required.

Wage: $18.86 per hour or the appropriate transfer rate.

Benefits: UMA offers a wide range of benefits for employees, including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long-term disability as well as retirement plan options.

Qualifications:

Required Qualifications:

• High School Diploma or equivalent G.E.D and sufficient experience
• 2 years of administrative support or equivalent experience

Preferred Qualifications:

• Experience with Microsoft, Google Drive and similar programs
• Previous job experience in Social Media Marketing or similar experience
• Ability to manage multiple tasks and prioritize work
• Previous budget management experience
• Previous experience with reimbursement programs such as Concur
• Excellent oral and written communication skills

Application Process:

To apply, please submit the following documents via the “Apply for Position” link:

• Cover letter
• Resume
• Contact information for three professional references when requested

Incomplete application materials cannot be considered. 

Background screening is mandatory for the successful applicant. 

Review of applications will begin on June 6, 2025. Materials received after June 5th, will be considered at the discretion of the University. 

We are not able to consider applicants who require Visa sponsorship support. 

Equal Opportunity Statement:

In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity, the University of Maine System does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability physical or mental, genetic information or veterans or military status in employment, education, and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request. The following person has been designated to handle inquiries regarding non-discrimination policies: Director of Equal Opportunity, 5713 Chadbourne Hall, Room 412, University of Maine, Orono, ME  04469-5713, 207-581-1226.  TTY 711 (Maine Relay System).

Clery Act:

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University’s crime statistics for the past three calendar years; and disclosures regarding the University’s current campus security policies. You may view the University’s Annual Security Report by clicking on this link: https://www.uma.edu/compliance/annual-security-report/ .

About the University of Maine System:

The University of Maine System (UMS), established in 1968, consists of seven universities and the University of Maine School of Law, spread across various locations in Maine. UMS provides system-wide services and governance from these locations, leveraging the distinct strengths and collaborations among its institutions to advance strategic priorities for UMS and the state of Maine.

Choosing UMS means opting for a high quality of life supported by excellent benefits such as tuition waivers, robust retirement contributions, and comprehensive insurance coverage including medical, dental, vision, life, and disability. Maine’s diverse landscapes, from accessible wilderness and rugged coastline to urban centers and rural communities, offer numerous cultural activities, strong public schools, safe neighborhoods, and high-quality healthcare. Discover more about Maine’s exemplary lifestyle on the Maine Office of Tourism website.