Administrative Specialist CL1 – Ellsworth Center – 1979

The University of Maine Augusta is seeking applicants for the part-time position of Administrative Specialist CL1 at the Ellsworth Center. The Administrative Specialist CL1 performs a variety of primarily routine and some non-routine, clerical and administrative support responsibilities and tasks. The CL1 makes decisions regarding how the operations of a process are carried out by selecting among established techniques and prioritizes tasks daily based on established deadlines. Tasks are completed following defined procedures and standards, and the specific steps of most routine tasks are defined. The CL1 may assign/delegate work assignments to student workers and/or temporary employees. 

Responsibilities include, but are not limited to: 

• Serving as the initial point of contact for students and community members
• Providing excellent customer service and support
• Assisting students with class registration, account inquiries, general financial aid questions, etc.
• Troubleshooting technical issues
• Creating documents using Microsoft Office and Excel, and Google Docs and Google Sheets
• Processing confidential information
• Scheduling and administering student exams
• Performing tasks related to accounting and basic bookkeeping
• Supporting the coordination of student workers
• Assisting with Student Association activities & event planning
• Closing the office and the Center

A full position description can be found online here.

Work schedule: The CL1 will work twenty hours per week. The schedule is Monday through Thursday, 2:00 p.m. – 7:00 p.m.

Working Conditions: Positions in this class typically require: stooping, kneeling, crouching, reaching, walking, pushing, pulling, fingering, grasping, talking, hearing, seeing, and repetitive motions. Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects. 

Wage: $18.13 per hour (Wage Band 21) or the appropriate transfer rate for a current UMS employee.

Benefits: UMA offers a wide range of benefits for employees, including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long-term disability as well as retirement plan options. View our Benefits Information Summary for ACSUM Employees to learn more.

About the University of Maine at Augusta:

UMA transforms the lives of students of every age and background across the State of Maine and beyond through access to high-quality distance and on-site education, excellence in student support, civic engagement, and professional and liberal arts programs.

UMA is the third-largest public university in Maine. In addition to its main campus in the state’s capital, UMA also serves students at its campus in Bangor (UMA Bangor) and through UMA Centers around the state. With its multiple locations and long-term expertise in online and distance learning, UMA is generally considered the university of choice for Mainers of all ages who want to attend college without uprooting their lives.

Required Qualifications:

• High school diploma or equivalent; at least one year of relevant experience
• Strong oral, written, and interpersonal communication skills
• Strong public service orientation
• Strong attention to detail
• Computer competency, including Microsoft Office suite and Google Drive
• Ability to work independently and as part of a team
• Ability to work with diverse student populations 

Preferred Qualifications:

• Experience working with college students and faculty
• Experience with MaineStreet Marketplace (PeopleSoft)

Application Process: 

To apply, please submit the following documents via the “Apply for Position” link:

• Cover letter
• Resume
• Be prepared to provide contact information for three professional references when requested

Incomplete application materials cannot be considered. 

Background screening is mandatory for the successful applicant. 

Review of applications will begin on October 27. Materials received after October 26, 2025, will be considered at the discretion of the university. 

We are not able to consider applicants who require Visa sponsorship support. 

Equal Opportunity Statement: 

The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling 207.581.1226, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator at www.maine.edu/title-ix/. 

Clery Act: 

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University’s crime statistics for the past three calendar years; and disclosures regarding the University’s current campus security policies. You may view the University’s Annual Security Report.

About the University of Maine System:

The University of Maine System (UMS), established in 1968, consists of seven universities and the University of Maine School of Law, spread across various locations in Maine. UMS provides system-wide services and governance from these locations, leveraging the distinct strengths and collaborations among its institutions to advance strategic priorities for UMS and the state of Maine.

Choosing UMS means opting for a high quality of life supported by excellent benefits such as tuition waivers, robust retirement contributions, and comprehensive insurance coverage including medical, dental, vision, life, and disability. Maine’s diverse landscapes, from accessible wilderness and rugged coastline to urban centers and rural communities, offer numerous cultural activities, strong public schools, safe neighborhoods, and high-quality healthcare. Discover more about Maine’s exemplary lifestyle on the Maine Office of Tourism website.